Virginia Swimming
A Local Swim Committee of USA Swimming
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MEMO

To:       LSC Registration & Membership Chairs

From:   Pat Hogan

RE:       BACKGROUND SCREEN RENEWALS

Date:    September 19, 2008

As you are already aware, many USA Swimming members who are subject to our background screening requirement will need to renew their background screen during the 2008-2009 swim year.  The first group needing to renew their screen will be that group of members that participated in the pilot program in October, 2006. These screens expire on October 31, and must be updated prior to that time. Screening expiration dates are noted on all Coach member cards in the same area as the safety certification expiration dates.

Important: We strongly encourage all members to update their screening at least by the first week of the month in which their screen expires. The process will typically take only 3-4 business days, but several factors can cause the process to take longer. Please encourage members to allow plenty of time for their screen renewal to be approved before their current screen expires.

In order to facilitate the renewal process, we have created a renewal link on the USA Swimming Background Screens page www.usaswimming.org/bgscreen. This link takes members to a series of screens designed for the renewal process.  Anticipating that most members will not remember their username and password from two years ago, this series of screens will help them access and update their TC logiQ account.

Attached to this email, please find the following screening shots for the renewal screening process:

1. Revised USA-S Background Screening Page - with New Member & Renewal links to TC logiQ
2. USA-S Renewal Screen Shot Introduction – instruction page for renewals
3. USA-S Renewal Screen Shot 1 - account login page with option for username and password search
4. USA-S Renewal Screen Shot 2 - account update page
5. USA-S Renewal Screen Shot 3 - updated account login page
6. USA-S Renewal Screen Shot 4 - screening status page that should be printed by member to verify that renewal has been imitated
7. USA-S Renewal Screen Shot 5 - page offering option to change/update username and password
8. USA-S Renewal Screen Shot 6 - screening application page
9. Revised USA-S Background Screening Page (with New Member & Renewal links to TC logiQ)

Please open the above-mentioned screen shots in the order that they are listed.  USA-S Renewal Screen Shot 6 is the screening application and all screens thereafter should be familiar to anyone who has previously completed our background screening process.

Thank you in advance for your assistance in encouraging renewals. Please let me know if you have any questions or problems. For those of you traveling to Atlanta, best wishes for a safe trip.

Questions / comments?  Please contact Louise Limerick, Registration Chair.